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Using Notebooks

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The new Notes system is a powerful tool for documenting observations and highlights while you research and read. Paired with the new Logos notebooks, you can keep your notes and highlights organized and easily share them with others.

Notebooks in the new note system are analogous to note documents (previously called note files in Logos 4 and earlier) in the old system. In the old system, every note or highlight was stored in a note document, but in the new system, it’s possible for notes and highlights to remain separate from notebooks. Since notebooks are still under development, they currently lack some features.

This article will briefly present some reasons to use notebooks along with some reasons you may not want to, before diving into how to use them.

 

Skip ahead to:

Reasons to Use Notebooks

Reasons Not to Use Notebooks

Searching Notes

Searching Notebooks

Sharing Notebooks

Searching Note Filters

 

Reasons to Use Notebooks

  1. Share: You want to share your notes with others or collaborate on a project. As of the current release, sharing is limited to notebooks, but in future updates, this option may be added to individual notes. 

  2. Organize: You want to organize your notes in a particular order that is not covered by the available sort orders (as of the current release, the options include date created and date modified). More sort orders are coming in later releases, and as they do, this will become less necessary. Until then, however, notebooks are the best way to control the order in which your notes are listed.

  3. Display: You want to control when your notes appear in your resources. As of the current release, this is limited to notebooks for the desktop app. The web app doesn't yet offer granular control over which notes to display.

  4. Automate: You want to create notes that are automatically organized. When a notebook is open, newly created notes will automatically be filed in that notebook. Since it’s not possible to automatically apply tags to new notes in the current release, the best way to automatically group notes is with a notebook. If you would rather work with tags, you can bulk edit your notes to add your tag and then remove them from the notebook.

 

Reasons Not to Use Notebooks

  1. Type: You want to be able to view notes as distinct from highlights.

  2. Resource: You want to organize your notes by resource. Notes do this automatically. 

  3. Datatype: You want to organize your notes by the type of data it connects to (i.e., anchored to). Notes do this automatically.

  4. Bible: You want to organize your notes by biblical book. Notes do this automatically.

 

Searching Notes

With the old notes system, you could run an everything search for a word or phrase and Logos would most likely be able to track down particular notes that matched those criteria. With the new notes tool, you can search your notes for specific words and phrases from within the notes tool itself.

To search within your notes (regardless of whether they are in notebooks or not), open the notes tool by clicking Tools > Content > Notes (or click Tools and type Notes in the search box). Then, simply begin typing in the search field at the top of the panel. The main display of the notes tool will display only the notes that match your search term. If you have the contents menu on the left side of the screen expanded, you will notice that the list of filters also displays only those that match.

 

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Searching Notebooks

In the old notes system, you had notes docs that could house a variety of individual notes within them. Notebooks in the new notes tool work in a similar way. To find a specific notebook:

  1. Expand the contents menu

  2. Click the notebooks button image5.png

  3. Click the search button image3.png to the right of “Notebooks”

  4. Begin entering the notebook’s title.

 

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You can also browse for a particular notebook from the Filters tab, by scrolling down the list of filters until you reach Notebooks.

 

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Note: Unlike the notes search described above, this only searches notebook titles, not the contents of your notebooks.

 

Sharing Notebooks from Logos

To share your notebooks with others from within Logos:

  1. Hover over a notebook to reveal the panel menu button image7.png

  2. Click the panel menu button

  3. Select Share

  4. You can choose to make your notebook public (available to all Logos users) or to share it with a specific Faithlife group.

 

Make a notebook public

  1. Toggle Make document public to Yes (switching the toggle back to No unshares your notebook)

  2. Click Copy to copy a link to the notebook (after you have copied the link, you can share it with others)

  3. Click Done.

 

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Share a notebook with a group

  1. Select the Group tab.
  2. Select the group to which you want to share the notebook from the dropdown menu.

Users in the group to which you've shared the notebook can find it by opening the Docs menu and selecting the Groups tab.

 

Share_Notebook_to_Group_zoom.gif

 

Sharing Notebooks from the Web App

Sharing notebooks from the web offers a greater variety of sharing options than are currently available in app. To share from the web:

 

  1. Open your preferred web browser to Logos Documents

  2. Hover over the notebook you wish to share to reveal the Actions button

  3. Click Actions and choose from the available sharing options:

  • Publish allows groups to open a copy of this document

  • Collaborate allows an entire group to own and edit the document along with you.

  1. Choose which groups to share your document with, then click Publish or Collaborate

     depending on which sharing options you’ve selected.

 

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Searching Note Filters

Searching note filters works in much the same way as searching notebooks (and searching for note documents by name in the old notes system). To search within the available filters:

 

  1. Expand the contents menu

  2. Click the Search button image3.png to the right of “Filters”

  3. Begin typing the title of the filter you would like to find.

 

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